Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing a Load List Before You Book
Begin with a written list of everything the van needs to carry, noting each item's approximate dimensions and how many of each there are. A three-seat sofa, ten boxes or a stack of sheet materials each tell the team something different, so quantities matter as much as the items themselves. Record any awkward pieces separately, along with whether anything can be flat-packed or dismantled before the hire date. If the load spans several stops, group the list by address so nothing gets missed when you describe the job. Access arrangements belong on the same sheet: parking restrictions, narrow lanes or a lift versus stairs at each end. Send the finished inventory with your hire dates when you ask for a quote, and flag anything still uncertain so the team can raise it.
Agreeing Details with a Seller Beforehand
When a furniture collection or second-hand purchase is involved, agree the details with the seller before the hire is arranged. Note the collection address, a phone number for someone on site, and the earliest and latest times they will accept. Ask the seller for the measurements of each item, including whether legs, doors or handles come off, and confirm how many pieces make up the set. If the property has a shared entrance, a rear gate or limited parking, write that down too, since you can pass it on with your request. Decide in advance who will be present at both ends and what will happen if the seller needs to rearrange. Sharing these notes when you ask about a small van, Transit, Luton, dropside or crew van keeps the conversation specific.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.