Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Clear Load Inventory
The first job is to record what you intend to carry. Create a load inventory that lists each item or category, the quantity, and the approximate dimensions of the largest pieces, such as a sofa, a wardrobe or a stack of storage boxes. Note anything that disassembles, along with the tools that may be needed, and mark any items still pending a decision. Add the contact details for whoever is receiving the delivery, including a name and phone number, plus the access arrangements at both ends. When you request a quote, share this inventory along with your dates and ask which of the small van, Transit, Luton, dropside or crew van options the team would suggest for the job. An accurate list also helps you update the enquiry if items are added or removed later.
Preparing Boxes for the Move
How organised are your packed belongings at the moment? Note how many boxes you have filled so far and estimate the number still to come, recording their general sizes rather than guessing by eye. Label each box with its destination room and, if helpful, a short contents note so nothing goes astray between addresses. Keep a separate note of any boxes containing fragile items or documents you will need quickly. Record the hire dates, the address at each end and any storage facility booking references. When you contact the team, mention the total box count, the access arrangements and the dates, and ask whether the vehicle options available would suit the volume you have described. These details keep the conversation focused on your actual requirements.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.