Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Scheduling Time for Packing
Note down your intended packing schedule before anything else, including the moment you plan to start, the time the van is expected and any deadline at the destination. Treating packing as a defined block in your diary, rather than a task that fills whatever gaps remain, shows whether the overall plan is realistic. Record which items need dismantling, which rooms or areas will be packed first, and whether any equipment requires disconnection ahead of time. If the job involves a storage unit, add its access hours to your notes together with the unit number. Write in a buffer for the unexpected, such as a wardrobe that refuses to come apart or boxes that run out mid-afternoon, and keep a contact number for the storage facility or seller handy.
Coordinating Your Helpers
Who is helping on the day, and when? Make a list of everyone who has agreed to assist, alongside their arrival time and what each person will bring, whether that is tools, blankets or spare boxes. Confirm the same start time with every helper individually, since a mixed message here can derail a morning. Note who holds keys for the property, storage unit or collection point, and who should be contacted if the schedule slips. If helpers are only available for part of the day, record their hours so the biggest tasks sit within their window. Add mobile numbers for everyone involved, and decide in advance who liaises with the hire team if questions arise during the day, so one person holds the full picture.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.