Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving Boxed Belongings Successfully
Start with a written inventory of everything going into boxes. Rather than simply writing kitchen or bedroom, list the specific items in each container, and number the boxes so you can match them to rooms later. Note the approximate dimensions of the largest boxes, since these often determine whether a small van will cope or whether a larger option is worth requesting. Record which boxes contain fragile pieces and which hold essentials you will want first at the other end, such as kettle, bedding or phone chargers. If some belongings are staying behind or going to storage separately, mark those clearly on the list. This document becomes your reference point when describing the job to the team, letting them understand the scale of the move and respond with a suitable van suggestion and an accurate price.
Working Out an Order for the Day
How you sequence the various stages of the day is worth deciding before you book anything. Write down each location in the order you intend to visit, including the starting address, any storage facility, the destination, and any intermediate stops such as a seller's house for a furniture collection. For every stop, note the name and direct phone number of the person you will meet, plus the window of time they have agreed to. Consider whether certain legs depend on others finishing first, and flag any timing that looks tight on paper. If items are being dropped at more than one address, record what goes where. Reviewing this running order before requesting a quote means you can describe the full job accurately, and the team can match the hire to the whole itinerary rather than just part of it.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.