Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Load Inventory
What is actually going on the van? A simple inventory answers that before anyone books. List each item, from furniture to boxed kitchen goods, and note anything that can be dismantled, along with the tools that requires if you plan to take it apart. Give each entry a rough size, and mark the pieces that belong to different rooms or different people so nothing gets mixed up. If some items are staying behind or being replaced, keep a separate column for those decisions. Recording the total count and the bulkiest three or four pieces gives the team a clear picture when you ask about a small van, Transit or Luton. Anything uncertain, such as items you might add on the day, belongs on the list as an open question for the quote.
Measuring Bulky Items
How much space does the largest piece really take? Measuring before you enquire turns a vague worry into a set of numbers you can share. Take the length, width and depth of each bulky item, noting whether feet, headboards or handles add to the figures, and write the measurements against the matching entry on your inventory. If an item comes apart, record the dimensions of each section separately. For awkward shapes, note the longest side and the widest point. You might also keep a simple count of softer items such as bedding or bags, so the team knows they are part of the load. When you contact the team about hire dates and access arrangements, present these figures and ask which vehicle option they would suggest, leaving the final choice open to their advice.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.