Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Weighing One Trip Against Several
The first choice many hirers face is whether everything can travel in a single run or whether the job naturally splits into several. Before deciding, list each item you plan to move, along with approximate dimensions and any pieces that could follow later without causing problems. If some belongings are heading to different recipients, note their contact details so arrangements can be discussed with each one. A rough itinerary showing collection points, drop-off addresses and the dates involved gives the team something concrete to work from. Questions worth asking include whether a crew van might suit mixed loads or whether the job points towards a larger option, and whether the dates you have in mind leave room for a second run if needed.
Recording What Goes Where
Rather than thinking about the order things come off the vehicle, concentrate on writing down what each stop needs. A simple list that pairs every address with the items destined for it keeps the day organised and makes the enquiry easier to complete. Include dimensions for furniture and any awkward shapes, plus a note of which pieces belong to which recipient. If certain goods must arrive on a specific date, record that alongside the contact who can receive them. You might also ask whether a dropside might suit loose materials or whether a Luton might fit the household items on your list. Keeping these notes together means fewer open questions when the hire dates are confirmed.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.