Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Book
Before choosing a van size, work out which items are the awkward ones and measure them. A tape measure and a simple note of length, width and height for each large piece, such as a wardrobe, a sofa or a workbench, gives the team something concrete to match against the available options. If an item comes apart, record the dimensions of each section rather than the assembled whole, and note anything with an unusual shape that might affect the space it occupies. Photographs can help you remember what you measured. When you ask for a quote, share the full list, including quantities, and ask whether a small van, Transit, Luton, dropside or crew van would suit the load, since availability may vary.
Planning a Move with Boxed Belongings
If your move involves mainly boxed belongings, the first task is a complete inventory. Count the boxes room by room, note roughly what each contains, and flag any that hold fragile items so you can keep track of them on the day. Recording an estimated total, perhaps twenty boxes from the kitchen and fifteen from the bedroom, helps you discuss van size without guessing. Settle your hire dates once you know the collection and drop-off windows, and write down the access arrangements at each address, including any gate codes or parking notes. If someone else will be at the destination to receive the boxes, keep their phone number handy. These details are worth passing on when you request your quote.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.