Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Written Load List First
Start with a written record of everything the van needs to carry, since this single document drives most of your other decisions. List each item with its rough dimensions, from wardrobes and mattresses to boxes and tools, and note anything unusually long or awkwardly shaped. Count the bags and boxes as you pack them so the total stays accurate if plans change. Alongside the load list, write down the hire dates, the addresses involved, and the access arrangements at each end, including whether there are gates, narrow lanes or parking restrictions to mention. Having this information in one place means you can describe the job clearly, and the team can advise on the van options with specifics rather than guesses.
Coordinating Helpers Around the Schedule
If friends or colleagues are helping with the move, plan their involvement before the hire dates are fixed rather than after. Write down who has agreed to help, when each person is available, and a contact number for everyone involved in case timings slip. Check whether anyone helping can only come for part of the day, and shape the schedule around those limits. It is also worth confirming who holds keys to the properties or storage units you are working between, and noting the recipient contact details for any furniture collections or deliveries so nobody is waiting at an address without a phone number. Share the plan with the whole group once it is settled. These are the details that keep a busy day coordinated without relying on messages flying around at the last minute.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.