Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Items and Doorways Before You Book
Will that wardrobe actually go through the front door? The only way to know is to measure before you book. Note the height, width and depth of each large piece, then check the doorways, stairwells and corridors on both ends of the journey, including any tight turns or narrow garden paths. Record whether furniture can be dismantled and, if so, how the dimensions change once it is taken apart. Keep this list to hand when you request a quote, because it gives the team a clear picture of what you need to carry. If an item will not come apart and will not clear the entrance, that is worth flagging early so the options can be discussed before the hire dates are fixed.
Building a Load Inventory for Your Enquiry
A written inventory turns a vague plan into something you can quote from. Start by listing every item you intend to move, from the largest wardrobe down to boxes of books, and note an approximate quantity for each category. If some pieces belong to different destinations, mark that beside the entry so the whole list reads like a schedule rather than a jumble. Photographing awkward shapes can help when you describe them over the phone or by email. Once the list is finished, count the total number of pieces and keep a copy for the day itself, so nothing gets overlooked at either end. Sharing the finished inventory when you enquire gives the team a clear basis for suggesting which van option.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.