Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Record Everything Going Into Boxes
Which items are being packed, and how many boxes will there be? A written inventory is the starting point for any move or storage run. List each box with a number and a short description of its contents, then count the totals for each room. Note the dimensions of large items that will not fit in boxes, such as sofas, mattresses or shelving, and flag anything fragile. If goods are going to a recipient, write their name and phone number so the delivery can be arranged with them directly. For trade work, list the tools and materials that need to travel with the van. This record helps when discussing vehicle size with the hire team, and any gaps in the list can be filled before you request a quote rather than afterwards.
Set Aside Time for Every Stage
How many hours does the whole job need? Before confirming dates, work out a rough schedule that covers collecting the van, packing, driving, unpacking and returning the vehicle. If furniture is being collected from a shop or private seller, ask them about their opening hours and how long they can hold the items. For storage facilities, check when the unit is accessible and what code or key is required. Where someone is receiving goods, confirm they will be available at the expected time. Allow extra time for anything unpredictable, and consider whether a second day of hire would cover the job with less pressure. Questions about extending the booking or adjusting the dates can be raised with the team when you enquire.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.