Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Gather for a Work Trip
Start by writing down the details that shape any work trip: the dates you need the car, the driver's name and licence information, and the address where the vehicle should be delivered or collected. Note whether the trip involves one meeting or several, and list the equipment you expect to bring, such as a laptop bag, samples or display materials, with rough dimensions for anything bulky. Record the name and telephone number of the person expecting you at each stop, in case plans shift on the day. If a colleague might share the driving, add their details too. Once these notes are together, you can raise any remaining questions with the team before committing to a booking.
Questions Worth Asking Before a Quote
When you request a quote, a few pointed questions help you compare options fairly. Ask which vehicle groups are available for your dates, whether delivery and collection both apply at your chosen addresses, and what the price includes. If your work trip might overrun, ask how an extension would be handled. For a people carrier or an estate, confirm whether the boot space suits your equipment list, using your recorded dimensions rather than guesswork. You might also ask about the paperwork required from each named driver and who to contact if the itinerary changes mid-trip. Keeping these questions written down means nothing gets forgotten, and the answers give you a clear basis for deciding before you book.
Explore other car hire areas
Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















