Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Deciding What Goes Where
If a house move or delivery is coming up, you can sort out the details on paper well before the van arrives. Write an inventory of everything being carried, grouping items by destination so nothing gets mixed up between addresses. Note the dimensions of large pieces and the approximate number of boxes or bags in each group. Where a recipient will meet you at the other end, record their name and a phone number in case timing changes. If several addresses are involved, list each one separately with a contact for every drop-off. Sharing this written plan with the team helps them discuss which van suits the volume you have described.
Allowing Time for Packing
Should your moving date be fixed, working backwards from it helps you judge how much preparation time you actually have. Estimate how long packing will take by considering the number of rooms or the quantity of items involved, then decide whether the van is needed for a few hours, a full day or longer. Note any items that still need measuring, wrapping or disassembling, and set aside time for those jobs. If collection or delivery points have restricted hours, confirm those with the relevant contacts rather than guessing. When you contact the team for a quote, mention your schedule and any uncertainties, such as whether the packing might run over, so they can talk through the options with you.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.