Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Your Helpers Organised
How many people will be involved on the day? Before you enquire, decide who is helping and note their names, contact numbers and the times each person is available, in case someone can only assist for part of the hire period. If helpers are meeting you at an address, record that address and a mobile number for whoever will be there, so you can pass the details on if plans change. Think about whether any helper needs to travel in the vehicle with you, since that may affect whether a crew van is the option to ask about. You might also note the arrival and departure times you have agreed with anyone at either end of the job. Any unanswered questions about access at a property belong with the person managing that property.
Transporting Hobby Equipment
What details matter when moving leisure gear? Make an inventory of every item, from tents and folding furniture to bicycles, model boats or band equipment, and record the approximate dimensions and quantity of each. Measure anything awkward, such as a long mast, a wide trolley or a boxed model aircraft, and write the figures down so you can quote them when you ask about a vehicle. Note whether any item comes apart, whether it travels in a case, and how many separate pieces the collection adds up to overall. If you are collecting equipment from a shop, club or another individual, keep that contact's name and phone number with your notes. Where a venue or storage site is involved, questions about opening hours and access should go to them directly.
Explore other van hire areas
Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.