Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Choosing Between One Trip or Several
A practical starting point is deciding whether everything needs to move in a single journey or whether the job can be split across two or more. List each item you plan to carry, with rough dimensions for the larger pieces such as wardrobes, sofas or rolled carpets, plus an estimated total number of boxes and bags. If you are considering several trips, note the opening hours at both ends, who will be present to hand over or receive goods, and how much time you can set aside on the day. Share this breakdown with the team when you enquire, along with your preferred dates, and ask which van options they can offer for the load you have described. Recording access details, such as parking or gate arrangements, also helps the conversation.
Moving Hobby and Leisure Equipment
Equipment for pastimes often has awkward shapes that are worth writing down before you request a quote. If you are transporting items such as bikes, kayaks, model railway boards or tent poles, measure their length, width and height when assembled, and note whether any can be folded down or dismantled. Count the number of passengers who will travel with the equipment, since a crew van may be worth discussing if people and cargo need to share the space. Ask the team which vehicles they can supply on your dates and whether the dimensions you have recorded match their suggestions. You can also note where the equipment is being collected from and a contact number for anyone helping at either end, so the details are ready when you confirm the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.