Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing What You Plan to Carry
A written inventory is the place to start. Note each item you intend to carry, its approximate dimensions, and whether anything is awkwardly shaped, such as a wardrobe or a workbench. Add the hire dates, the addresses involved, and what you know about access at each end, including any parking restrictions the destination contact has mentioned. If you are working to a deadline, decide how much time you can set aside on each day for wrapping, dismantling and general preparation before the van is due back. You can then ask which of the available options, from a small van to a Luton, dropside or crew van, the team suggests for that list, and whether the dates you want are open. Keeping the list to hand makes later changes straightforward.
Arranging a Collection With the Seller
When furniture or equipment is coming from a private seller, a quick conversation beforehand settles most of the unknowns. Ask them for the earliest and latest collection times, a contact number for the day, and confirmation of the item's measurements, including whether legs or doors come off. Write down the full address and anything they have said about access, then decide whether your hire dates still line up with their availability. If the seller can only hold the item until a certain point, that deadline belongs on your list too. With those details recorded, you can ask the team whether a Transit or another option suits the run, and whether collection or delivery of the van fits your schedule. Anything the seller cannot confirm can be chased before you commit.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.