Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Setting Aside Time for Packing
Work backwards from your collection date and write down how long each stage might take, from sorting cupboards and dismantling furniture to wrapping fragile items and taping boxes. Note which rooms need finishing first and whether any items, such as appliances or loft contents, need extra attention. Record your preferred start time and the date you want the van, along with any deadline at the other end, such as a storage unit closing time or a handover slot. If friends or family are helping, confirm their availability early and note the hours they can stay. Share this schedule with the hire team when you ask for a quote, and raise any questions about vehicle availability or access arrangements before finalising the booking.
Weighing One Trip Against Several
Consider drafting two versions of your plan to see which suits the job better. The first lists everything travelling in a single journey, with a full item count and dimensions of the largest pieces. The second splits the load into two or more runs, noting what could wait until later in the week, such as garage items, spares or seasonal gear. Record the distance involved in general terms and any time limits on the hire period. If some items are going to different addresses, list each recipient and their contact details. Present both outlines when you contact the team for a quote, and ask which vehicle option they would suggest for each version. Open questions about dates and access can be settled at that stage.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.