Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Load Inventory for Your Van Hire
Start with a written inventory of everything the van needs to carry. List each item by name, quantity and approximate size, from boxes of files to wardrobes and fridges, and mark anything that folds down or comes apart. Note where each piece is going, whether that is a new address, a storage unit or a customer's doorstep, and add a contact name and number for the receiving end if someone must be present. Record the access arrangements you already know, such as parking restrictions or gate widths, as open questions for the destination rather than assumptions. Keeping this list to hand means the team can match the job to a small van, Transit, Luton, dropside or crew van where available, and you can spot gaps before the hire begins.
Measuring Bulky Items Before You Book
Before requesting a quote, measure the largest items on your list and write the figures alongside each entry. Note height, width and depth, plus any protruding handles, feet or packaging you plan to keep on during the move. If a sofa or wardrobe can be dismantled, record the dimensions both ways so the smaller figures can be discussed too. Photographs of awkward pieces often help the team understand what is involved, and a note of which floor each item starts on and ends at can shape the conversation about access. Think also about doorways, lifts and stairwells at both ends, and list any measurements you have not yet confirmed. These details give the hire team a fuller picture when suggesting a vehicle.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.