Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
The single most useful decision you can make early is to measure everything before asking for a quote. Take a tape to each bulky item and note its height, width and depth at the widest point, including handles, feet or packaging. Write down the quantity of each item as well, since three identical wardrobes changes the picture considerably. If something comes apart, record both the assembled and dismantled dimensions and note which screws or fixings need to stay together. Photographs of awkward shapes can help the team understand what you mean. Keep the list alongside your other hire details so it is ready to send. If you are unsure whether an item should be measured in a particular way, raise that when you request the quote.
Checking Entrances and Access at Each End
Alongside measuring the items themselves, note the dimensions of the spaces they must pass through. Ask whoever controls each property, whether that is a seller, a storage facility or the person receiving a delivery, about door widths, corridor turns, lift sizes and any steps at the entrance. If the job starts or finishes in Bray, write down the access arrangements for that address too, including gate codes or parking limits. Record whether furniture can be tilted or must stay upright, and note any narrow staircases. These details belong to the property contact rather than the hire team, so it is worth asking them directly and keeping their replies with your notes. Passing accurate access information on with your enquiry keeps the quote based on the real job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.