Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing for a Work Trip
Begin by writing down the exact dates and times the car is needed, including any early starts or late finishes that might affect collection and return. Note the delivery address or preferred collection point, plus the address of any workplace or meeting venue on your itinerary. If the trip involves several stops, list them in order with the contact name and number at each. Think about whether a boot full of samples or presentation equipment changes your preference between an estate and a saloon, and jot down approximate bag counts. These notes give the team a clear picture when confirming the vehicle group and price.
Sharing Trip Details with Companions
If colleagues or family are travelling with you, agree in advance who is responsible for what and put it in writing somewhere everyone can see. Decide who holds the booking reference, who meets the collection or delivery, and who carries spare keys or documents. Share the full itinerary, including planned stops and arrival times, so nobody is left guessing. Ask each companion to confirm their luggage, from cabin bags to larger suitcases, and tally the total before you request a vehicle. Record a mobile number for every traveller in case plans shift at short notice. Should anyone need dropping at a different address, note that too. Passing this information to the team alongside your dates helps them confirm the right people carrier or smaller car for the journey.
Explore other car hire areas
Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















