Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Everyone's Details Together Early
Who is travelling with you, and what does each person need to bring? Before requesting a quote, it helps to note every passenger by name, along with their luggage and any extras such as child seats, pushchairs or sports bags. If you are organising travel for companions, ask each one for their bag counts and rough dimensions, since an estate or people carrier may suit a larger group differently from a compact car. You can also record when each traveller needs to arrive and whether anyone has a preferred pickup point. Once the list is complete, send it with your dates so the team can match a vehicle group to your party. Any questions about destination facilities should go to the contact there rather than being assumed.
Planning a Work Trip Checklist
If the journey is for work, which pieces of information will shape the booking? Start with the exact dates and times, then list the colleagues travelling, their roles and the equipment each will carry, such as laptops, display materials or sample cases. Note whether clients or colleagues need collecting from a station or meeting point, and gather their contact numbers in case plans shift. For a business visit, it is worth confirming the address of each appointment and any parking or arrival instructions the host can provide. Share these details when you ask for a quote, and the team can advise on vehicle groups from automatics to executive saloons. Keep a note of open questions, such as whether a second driver is needed, so nothing is left unanswered before booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















