Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
Start by listing every large item you plan to move, then take a tape measure to the awkward ones. Record the height, width and depth of each piece, and note whether anything can be dismantled, whether doors or legs come off, and whether the resulting parts change the overall dimensions. Photographing items next to a ruler can help you remember figures later when filling in a quote request. Write down the quantity of each item too, since three identical wardrobes behave differently from one wardrobe and a chest of drawers. If an item came flat-packed, check the original packaging dimensions if you still have them. Sharing these measurements with the team lets them discuss which van sizes might suit, and highlights anything you may need to reconsider before the hire dates arrive.
Checking Entrances Alongside Item Sizes
Dimensions matter at both ends of the journey, so it pays to note the spaces as well as the objects. Measure the doorways, corridors, stairwells and lift openings at the collection and delivery addresses, and jot down any tight corners, narrow gates or low ceilings you expect to encounter. If someone else manages the destination, such as a storage facility or a shop, ask them directly about access, opening hours and any restrictions on deliveries, since they hold those answers. Record the widest and tallest points on the route from the van to the room, and keep this information with your item list so it is easy to send with an enquiry. These notes give the team a fuller picture and help you spot questions that still need answering.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.