Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Sharing Details with Travelling Companions
Who else needs to know the plan? If friends or family are joining the trip, agree early who will be the main contact for the booking and who else the hire team may speak to. Share the intended dates with everyone, and ask each person to confirm their own travel details, including whether they plan to drive at any point. Note down each companion's mobile number and any times they will be unreachable, such as during a flight. Circulate the itinerary once it is drafted, and invite corrections rather than assuming it is final. Where someone is meeting you partway through the trip, record their name, number and the agreed meeting arrangement on the same sheet.
Getting Ready for a Work Trip
What does this journey need to cover? For a work trip, list every appointment with its date, time and the name of the person you are meeting, plus a phone number in case a meeting has to be rearranged. Note the equipment you will carry, from display materials to samples, and estimate its size so you can raise it when choosing a vehicle. Record where you will be based and any stops between meetings, marking which ones are fixed and which are flexible. Keep your own diary alongside this plan so nothing overlaps. If the schedule is still moving, note the parts that may change and mention them when asking for a quote.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















