Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Ready for a Work Trip
Before you request a quote, it helps to write down the details of the trip in one place. Start with the dates you need the car, including whether you need it early on the first morning or late on the final evening. Note who will be driving, since each driver's details will be needed, and whether the car must be collected or delivered to a particular address. If the trip involves several appointments, sketch a rough itinerary with the addresses and times so you can spot any gaps or clashes. Finally, list anything you plan to carry, such as samples, a laptop bag or presentation equipment, along with approximate sizes, so the team can consider which vehicle group suits the journey.
Questions Worth Asking Before a Quote
Once your notes are in order, think about which questions you still want answered. You might ask whether a particular vehicle group is offered on your dates, what delivery or collection arrangements are possible at your address, and how the price is structured if the trip runs longer than planned. If a colleague needs to be added as a driver, ask what details are required for that. It can also be worth confirming the fuel arrangement and what happens if your schedule shifts by a day. Where the trip ends at an office or site with restricted access, the contact at that destination is the person to ask about parking or entry arrangements. Keeping these questions with your written notes means you can compare the answers before committing.
Explore other car hire areas
What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















